Project Securedplans Drawingspdf Adobe Pdf

1. Acrobat User Guide
   
2. Introduction to Acrobat
   
   1. Access Acrobat from desktop, mobile, web
   2. What'due south new in Acrobat
   3. Keyboard shortcuts
   4. Organization Requirements
3. Workspace
   1. Workspace basics
      
   2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
   3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
         
      4. Access files from SharePoint
         
      5. Access files from Google Drive
   4. Acrobat and macOS
   5. Acrobat notifications
   6. Grids, guides, and measurements in PDFs
   7. Asian, Cyrillic, and right-to-left text in PDFs
4. Creating PDFs
   1. Overview of PDF creation
   2. Create PDFs with Acrobat
   3. Create PDFs with PDFMaker
   4. Using the Adobe PDF printer
   5. Converting spider web pages to PDF
   6. Creating PDFs with Acrobat Distiller
   7. Adobe PDF conversion settings
   8. PDF fonts
5. Editing PDFs
   
   1. Edit text in PDFs
   2. Edit images or objects in a PDF
   3. Rotate, move, delete, and renumber PDF pages
   4. Edit scanned PDFs
   5. Enhance document photos captured using a mobile photographic camera
   6. Optimizing PDFs
   7. PDF properties and metadata
   8. Links and attachments in PDFs
   9. PDF layers
   10. Page thumbnails and bookmarks in PDFs
   11. Action Magician (Acrobat Pro)
   12. PDFs converted to spider web pages
   13. Setting up PDFs for a presentation
   14. PDF articles
   15. Geospatial PDFs
   16. Applying actions and scripts to PDFs
   17. Change the default font for calculation text
   18. Delete pages from a PDF
6. Browse and OCR
   1. Scan documents to PDF
   2. Enhance certificate photos
   3. Troubleshoot scanner issues when scanning using Acrobat
7. Forms
   1. PDF forms basics
   2. Create a course from scratch in Acrobat
   3. Create and distribute PDF forms
   4. Fill up in PDF forms
   5. PDF form field backdrop
   6. Make full and sign PDF forms
   7. Setting activity buttons in PDF forms
   8. Publishing interactive PDF spider web forms
   9. PDF form field basics
   10. PDF barcode form fields
   11. Collect and manage PDF course information
   12. About forms tracker
   13. PDF forms help
   14. Send PDF forms to recipients using e-mail or an internal server
8. Combining files
   1. Combine or merge files into single PDF
   2. Rotate, move, delete, and renumber PDF pages
   3. Add headers, footers, and Bates numbering to PDFs
   4. Crop PDF pages
   5. Add together watermarks to PDFs
   6. Add backgrounds to PDFs
   7. Working with component files in a PDF Portfolio
   8. Publish and share PDF Portfolios
   9. Overview of PDF Portfolios
   10. Create and customize PDF Portfolios
9. Sharing, reviews, and commenting
   1. Share and rails PDFs online
   2. Mark upward text with edits
   3. Preparing for a PDF review
   4. Starting a PDF review
   5. Hosting shared reviews on SharePoint or Office 365 sites
   6. Participating in a PDF review
   7. Add comments to PDFs
   8. Adding a stamp to a PDF
   9. Approval workflows
   10. Managing comments | view, answer, print
   11. Importing and exporting comments
   12. Tracking and managing PDF reviews
10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Give-and-take
    3. Convert PDF to JPG
    4. Convert or export PDFs to other file formats
    5. File format options for PDF export
    6. Reusing PDF content
11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Director
    11. Protected View characteristic for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs equally a security risk
    14. Attachments every bit security risks
    15. Let or block links in PDFs
12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. About document signatures
    5. Certificate-based signatures
    6. Validating digital signatures
    7. Adobe Approved Trust List
    8. Manage trusted identities
13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF impress settings
    4. Print to PDF
    5. Printing colour PDFs (Acrobat Pro)
    6. Press PDFs in custom sizes
14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document construction with the Content and Tags panels
    6. Creating accessible PDFs
15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
16. Multimedia and 3D models
    1. Add together sound, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, sound, and multimedia formats in PDFs
    11. Add comments to videos
17. Print production tools (Acrobat Pro)
    1. Impress production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
18. Preflight (Acrobat Pro)
    1. PDF/10-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating certificate assay with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Boosted checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
19. Color management
    1. Keeping colors consequent
    2. Colour settings
    3. Color-managing documents
    4. Working with colour profiles
    5. Understanding color direction

Using PDFMaker within an authoring application is a simple, i-click process. Information technology involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF bill of fare.

About Acrobat PDFMaker

PDFMaker is an Acrobat feature that operates inside many concern applications, such every bit Microsoft Role applications, AutoCAD, and Lotus Notes. When you lot install Acrobat, PDFMaker controls announced in the piece of work area of the authoring application.

Catechumen a file to PDF using PDFMaker

In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu (the Activeness carte du jour in Lotus Notes) to create PDFs, but the menu besides provides access to conversion settings. Although many of the conversion options are common to all authoring applications, a few are awarding-specific.

For Microsoft Role applications such as Word, Excel, and PowerPoint, the options for creating PDFs are available from the Acrobat ribbon.

Evidence or actuate PDFMaker in Microsoft Office and Lotus Notes

If the PDF toolbar buttons don't appear in your Microsoft Function or Lotus Notes application, use 1 of the following methods to prove or actuate PDFMaker.

For Lotus Notes 9, choose File > Preferences. In the dialog box that appears, choose Toolbar > Toolbars, and select the Visible option for Acrobat PDFMaker.

For Microsoft Office, follow these steps:

• Click the File tab, and and then click Options.

Click Add-Ins on the left side of the dialog box.

• If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is non listed, choose COM Add-Ins from the Manage popular-up card and click Go.
• If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is listed under Disabled Application Add-ins, select Disabled Items from the Manage pop-upward carte du jour and click Go.

Select PDFMOutlook or Acrobat PDFMaker Role COM Add together-in and click OK.

Restart the Office application.

Convert a file to PDF

Open the file in the application used to create it.

Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar.

For Microsoft Office applications, such as Discussion, Excel, and PowerPoint, click the Create PDF button on the Acrobat ribbon.

Enter a filename and location for the PDF, and click Save.

(Optional) Check View Outcome to open the PDF or enable Protect PDF to specify the Security settings for the PDF.

Create a PDF as an e-mail attachment

Open up the file in the application used to create information technology.

Choose Adobe PDF > Convert To Adobe PDF And Email.

For Microsoft Function applications, such as Discussion, Excel, and PowerPoint, click the Create And Share button on the Acrobat ribbon.

When the conversion has finished, the PDF is opened in Adobe Acrobat. Click the Transport File By Email icon ( ) in Acrobat. For more than information, see Share a PDF as an email attachment.

Attach a file as PDF (Outlook)

In the Outlook email Message window, click Acrobat > Attach as Adobe PDF button.

Select a file to attach, and click Open.

Catechumen files to a secured PDF and attach information technology to an email message (Outlook)

In the Outlook email Message window, click the Attach As Secured Adobe PDF push.

The Attach As Secured Adobe PDF button appears only after y'all've configured an Adobe LiveCycle® Rights Management Server using the Tools > Protection > More than Protection > Security Settings dialog box.

Click Scan, select a file to catechumen, and click Open.

Specify the users that can open the PDF, and and then click OK:

• To specify only users that receive the PDF, select Restrict Access Only To People In This Message'due south To:, Cc:, And Bcc: List. In this case, the PDF isn't secured until you ship the email message.
• To specify only users that are specified past a security policy, select Restrict Access By Applying The Following Security Policy, and then select a security policy in the listing. In this case, the PDF is secured before it is attached to the email message.

If prompted, enter your user name and password to log in to the Adobe LiveCycleRights Management Server.

Create a PDF and transport information technology for review

Open the file in the application used to create information technology.

Click the Convert To Adobe PDF And Send For Review push button on the Acrobat PDFMaker toolbar, or (if available) cull Adobe PDF > Convert To Adobe PDF And Transport For Review.

For Microsoft Office 2010 applications such as Discussion, Excel, and PowerPoint, click the Create And Transport For Review button on the Acrobat ribbon.

When the Identity Setup dialog box appears, enter the advisable information well-nigh yourself, and click Complete.

Create a PDF and run an action

Open the file in the application used to create it.

Click the Convert To Adobe PDF And Run Action button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Run Activity.

For Microsoft Office 2010 applications such as Word, Excel, and PowerPoint, click the Create PDF And Run Activity button on the Acrobat ribbon.

Click an activity to from the button carte du jour, and follow the onscreen prompts to salve the files.

The PDF opens in Acrobat. Click Start in the right-hand pane to process the file.

View PDFMaker conversion settings

PDFMaker conversion settings vary according to file types. For case, the options bachelor for PowerPoint files aren't the aforementioned equally the options bachelor for Outlook files. Once you've selected conversion settings, those choices use to all subsequent PDFs you create from that file type. It's a adept thought to review the settings occasionally.

Open a PDFMaker-enabled application (such equally Word or Excel).

• (Lotus Notes) Choose Actions > Modify Adobe PDF Conversion Settings.
• (Office 2010 applications) In the Acrobat or Adobe PDF ribbon, click Preferences.
• (All other applications) Cull Adobe PDF > Change Conversion Settings.

(Optional) To revert to the original default settings, click Restore Defaults on the Settings tab.

Settings tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend on the application in which you're using PDFMaker.

Conversion Settings

Specifies the standard past which the PDF will be optimized. When y'all cull an item in the card, a clarification of that preset appears immediately below information technology.

View Adobe PDF Effect

Opens the converted document directly into Acrobat. (Exception: when yous choose Convert To Adobe PDF And Email.)

Prompt For Adobe PDF File Name

Lets yous enter a custom filename for the resulting PDF. Deselect this option to save the file in the same folder equally the source file, using the aforementioned name but with a .pdf extension.

Convert Document Data

Adds document data from the Backdrop dialog box of the source file. This setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box.

The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options. These conversion settings apply to all Acrobat features that create PDFs, such equally Acrobat Distiller, PDFMaker, and the Acrobat application itself.

PDF/A Compliance

Creates the PDF so that information technology conforms to the selected ISO standard for long-term preservation of electronic documents.

Security tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend on the awarding in which you're using PDFMaker.

Require A Password To Open The Document

When selected, makes the Document Open Password pick available, where you enter a password that users must use to open the document.

Restrict Editing And Printing Of The Document

When selected, makes the other Permissions options available.

Change Permissions Countersign

Specifies a countersign you ready that users must utilize in society to do any allowable printing or editing.

Printing Allowed

Specifies whether users who use the Permissions Password can impress the document and at what resolution.

Changes Allowed

Specifies what changes users who utilise the Permissions Password tin can brand.

Enable Copying Of Text, Images, And Other Contents

Prevents or allows users from copying from the PDF.

Enable Text Access For Screen Reader Devices For The Visually Impaired

Prevents or allows screen reader devices to read text. (Selected by default.)

Enable Plaintext Metadata

Specifies whether the search engine can read the document metadata. Bachelor only when the PDF-compatibility is prepare to Acrobat half dozen.0 (PDF 1.5) or later.

Convert Microsoft Word, PowerPoint, and Excel files to PDF

When creating a PDF from Microsoft Discussion, PowerPoint, or Excel, you can set conversion options for the current file. You tin can as well select a range of content in the file to convert. The conversion options that you lot tin set in the post-obit steps are some of the virtually unremarkably used settings from the Acrobat PDFMaker dialog box. Any changes y'all make to the conversion options apply to the current conversion merely.

Catechumen Excel files to PDF

Optionally, select the cells to convert.

• (Office 2010) From the Acrobat ribbon, select one of the Create options.

In the Acrobat PDFMaker dialog box, select a Conversion Range, then click Convert To PDF.

In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

Optionally, click the Options push to change the conversion settings.

Click Relieve to create the PDF.

Convert Give-and-take and PowerPoint files to PDF

Open a file in Discussion or PowerPoint.

Optionally, select objects and text (Word) or slides (PowerPoint), as needed.

(Office 2010) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And Ship For Review.

In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

Optionally, click the Options button to change the conversion settings.

Select a Folio Range (Word) or Slide Range (PowerPoint). The Selection choice is bachelor merely if you take selected content in the file.

ClickOK, and so click Save to create the PDF.

Catechumen email letters to PDFs

You can apply PDFMaker to catechumen 1 or more Microsoft Outlook or Lotus Notes email letters or unabridged folders of messages to a merged PDF or PDF Portfolio. Within a PDF Portfolio, each email message appears as a separate PDF file.

The Acrobat PDFMaker Conversion Settings dialog box contains the selection that determines whether email messages are merged into one continuous PDF or assembled into a PDF Portfolio.

The controls that activate an email conversion to PDF appear in ii places within the e-mail application: on the Acrobat PDFMaker toolbar and on a bill of fare. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook Assistance menu. In Lotus Notes, PDF commands appear under the Actions menu.

You can catechumen 1 currently open email message to PDF (not to a PDF Portfolio) past choosing File > Print, and selecting Adobe PDF as the printer in the Print dialog box. The PDFMaker conversion settings practice not bear on this procedure.

Specify whether email messages become merged PDFs or PDF Portfolios

• (Outlook) Choose Acrobat > Change Conversion Settings.
• (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.
• To catechumen and merge email messages into a PDF as sequential pages of one document, deselect Output Adobe PDF Portfolio When Creating A New PDF File.
• To assemble converted e-mail letters equally components of a PDF Portfolio, select Output Adobe PDF Portfolio When Creating A New PDF File.

Convert an open e-mail message to PDF (Outlook)

Choose Acrobat > Catechumen To Adobe PDF.

You can also convert a different file to PDF from within an open Outlook email bulletin if the Attach As Adobe PDF toolbar is shown. Clicking this push opens a serial of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is non already running. The resulting PDF is attached to the open email message.

Convert e-mail letters to a new PDF

In Outlook or Lotus Notes, select the private email messages.

• (Outlook) Choose Acrobat > Selected Messages > Create New PDF.
• (Lotus Notes) Choose Actions > Convert Selected Messages To Adobe PDF.

In the Save Adobe PDF Equally dialog box, select a location, type a filename, and click Save.

Add e-mail messages or folders to an existing PDF

In Outlook or Lotus Notes, select the private electronic mail messages or folders.

• (Outlook) Choose Acrobat >Selected Messages > Append To Existing PDF, or Acrobat >Selected Folders > Append To Existing PDF.

If you have already created one or more PDF Portfolios, you can choose from recently created PDF Portfolios in addition to the Append To Existing PDF choice.

• (Lotus Notes) Choose Actions > Append Selected Message(s) To Existing Adobe PDF, or Deportment > Append Selected Folder(s) To Existing Adobe PDF.

Locate and select the PDF or PDF Portfolio to which y'all want to add the converted emails, and click Open.

Do non type a new name for the PDF. If y'all do, a warning message appears telling you lot that the PDF was not establish. Click OK, and select a PDF without changing its name.

(Outlook only) If a message appears, alerting y'all that the existing PDF was created using an earlier version of PDFMaker, do one of the following:

• To create a PDF Portfolio from the original PDF archive, click Yes, and select a name and location for the new archive. (The default name adds _Portfolio to the original PDF filename.) When the conversion is consummate and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
• Click No to cancel the process.

For PDF Portfolios of email converted or migrated in Acrobat 8 or later, only new messages—that is, messages that are non already office of the PDF Portfolio—are appended.

Convert e-mail folders to a new PDF

PDFMaker can convert multiple folders to PDF in one procedure. It is not necessary to select the folders at the beginning of the process because you tin can select them in a dialog box that appears automatically.

• (Outlook) Cull Acrobat >Selected Folders > Create New PDF.
• (Lotus Notes) Choose Actions > Convert Selected Folder(s) To Adobe PDF.

In the Convert Binder(south) To PDF dialog box, select the folders. Then select or deselect the Convert This Binder And All Sub Folders option.

In the Save Adobe PDF File As, select a location and proper noun for the PDF Portfolio.

When the conversion is complete, the new PDF opens in Acrobat.

Set upward automatic email archiving

• (Outlook) Choose Acrobat > Setup Automatic Archival.
• (Lotus Notes) Choose Actions > Setup Automatic Archival.
On the Automatic Archival tab of the Acrobat PDFMaker dialog box, select Enable Automatic Archival. Then select options for Frequency and the time of twenty-four hours at which automatic archiving occurs.
Select other options, according to your needs:
Maintain Log Of Archival
Creates a tape of each archiving session.
Choose File
Specifies the name and location of the archiving log.
Embed Alphabetize For Faster Search
Creates an index that y'all tin search to find specific words or characters instead of having to search each private certificate.
Click Add together, and select the email folders and subfolders. Then select or deselect the Convert This Folder And All Sub Folders option, equally preferred, and click OK.
In the Save PDF Archive File Equally dialog box, select a name and location for the archived email PDF. Then click Open.
Review the settings and the archive folder names listed in the Acrobat PDFMaker dialog box, and practise any of the post-obit:
• To add other electronic mail folders to the listing, click Add together and select the folder.
• To remove folders from the list, select the folders and click Delete.
• To change an archive file, select whatsoever folder name from the listing, click Change Annal File, and specify the proper name and location.
• To start archiving e-mail immediately, click Run Archival Now.

Create PDFs from Word mail merges

Mail merges from Word generate documents similar form messages—for one common example—that are personalized with information like the names and addresses of the recipients. With Acrobat PDFMaker, you can save steps by using a Word mail merge document and corresponding data file to output postal service merges direct to PDF. You can even set up PDFMaker to attach those PDFs to email messages that are generated during the PDF-cosmos process.

For information on setting upwards files for the Word Mail Merge feature, see Microsoft Office Give-and-take Help.

In Microsoft Word, open the template that you have created as the basis of your mail merge, or create the file using the Word Mail Merge toolbar and Mail Merge wizard, as needed.

Practice not consummate the mail merge in Give-and-take. Instead, fix and preview the mail service merge as usual, then that you can verify that the merge will piece of work correctly.

• Cull Acrobat > Mail Merge.
• Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge).

In the Acrobat PDFMaker - Mail Merge dialog box, select the options you want:

• To specify which records in the data file volition exist imported into the merged files, select All or Electric current, or enter a range of pages by typing in the From and To boxes.
• To name the PDF that volition be created, blazon in the Specify PDF File Name box.

The PDF will exist named using this text plus a series of numbers. For example, if yous type JulyLetter in the Specify PDF File Proper noun box, the mail-merged PDFs might announced equally JulyLetter_0000123, JulyLetter_0000124, JulyLetter_0000125, and so forth.

For Automatically Ship Adobe PDF Files By Emai50, practice one of the following:

• To create and save merged PDFs for press or sending later in email, leave the selection deselected, and click OK.
• To create merged PDFs and adhere each one to an electronic mail message to the appropriate recipient, select this check box, and fill in the other E-mail options.

When the Browse For Folder dialog box appears, navigate to the location you lot want to use and click OK.

Status indicators announced as PDFMaker generates the individual PDFs,

If you selected Automatically Send Adobe PDF Files By Email, a dialog box appears asking for your email profile. Enter the appropriate information and click OK.

When the job has finished, a message appears, telling y'all that the procedure was successful.

Email options for PDF mail merges

To

Use the pop-up menu to select the field or column in the associated information file that contains the email addresses in each individual's record.

Subject Line

Type the text that you lot desire to appear in the subject field line of each message.

Bulletin

Type to add or edit text that you lot want to announced in the trunk of the email messages.

PDFs from Microsoft Project (Acrobat Pro)

There are specific differences to be aware of when you create PDFs from files authored in Microsoft Project.

You lot can create PDFs of only the electric current selected view. Views designated as non-printable in Project cannot be converted to PDF.

Convert Visio files to PDF (Acrobat Pro)

PDFs created from Visio files preserve folio sizes and support layers, searchable text, custom properties, links, bookmarks, and comments, depending on the conversion settings. To specify the properties

• (Visio 2010) From the ribbon choose Acrobat > Preferences

When you convert your Visio file, simply shapes and guides that are printable and visible in the Visio cartoon are converted and appear in the PDF. Shapes are converted regardless of their protection or behavior. Shape custom properties can exist converted to PDF object data.

When you convert the Visio file to a PDF, you can preserve all or just some layers, or you can flatten all layers. If you flatten layers, the PDF will look like the original drawing, only won't contain any layer information. When flattened, the contents of only visible and printable layers will appear in the converted PDF.

Convert Visio files

If you lot want to change the PDFMaker conversion settings, do the following. (For data virtually a setting, place the pointer over the setting to display a tool tip beneath.)

• (Visio 2010) Choose Acrobat > Preferences

If yous desire to catechumen each folio in the Visio file to a bookmarked page in the PDF file, choose Adobe PDF > Convert All Pages In Cartoon. If this pick is deselected, only the current page is converted.

• (Visio 2010) Cull Acrobat > Create PDF.
• (Visio 2010) Cull Acrobat > Convert To Adobe PDF.
• (Visio 2010) Choose Acrobat > Create and Attach To E-mail. The PDF file attaches to a new email message in your default email awarding.
• (Visio 2010) Choose Acrobat > Create and Send For Review. The file converts to an Adobe PDF file, and an email-based review process begins.

If you want to include the custom backdrop of shapes, select that option.

Select a layers selection to retain or flatten layers in the resulting PDF, and click Continue.

If you select Retain Some Layers In The Selected Folio, you'll be prompted to choose which Visio layers to include.

Click Convert To Adobe PDF, specify a location and filename, and click Save.

Select Visio layers to convert (Acrobat Pro)

You can convert a Visio drawing that contains layers to a PDF and retain some or all of the layers in the resulting PDF, or y'all tin can flatten the layers. Yous tin can also organize the Visio layers in layer sets, which are folders in the Acrobat Layers panel.

With the multilayered file open in Visio, click a button in the Adobe PDF toolbar, and select Retain Some Layers In The Selected Page.

If the Retain Some Layers In The Selected Page option is not available, deselect the Catechumen All Pages In Drawing option.

Select i or more than layers in the Layers In Visio Drawing listing.

To add together the selected Visio layers to the listing of layers to convert to the PDF file, do one of the following:

• To catechumen the selected Visio layers to individual PDF layers within a PDF layer set, click Create Layer Set, and optionally, blazon a layer name.
• To convert the selected Visio layers to individual layers (but not grouped under a layer set), click the Add Layer(southward) push button.

The name of a layer in the Layers In Visio Drawing list is unavailable if that layer is included in the Layers In PDF list. When yous select that layer in the Layers In PDF listing, a bullet appears adjacent to the layer'south proper name in the Layers In Visio Drawing list.

Optionally, practise whatever of the following:

• To reorder the layers in the Layers In PDF list, drag an item up or down in the list.
• To include a visibility belongings that can be switched on or off in Acrobat, deselect Locked On adjacent to the PDF layer; to lock the resulting PDF layer'southward visibility on, select Locked On.
• To relieve the current settings of Visio layers selected, click Save PDF Settings, and click OK. These settings are used the next time you lot convert the current Visio file to a PDF file.

Click Catechumen To PDF, specify a binder in the Salvage In box in which to save the PDF file, type a filename, and and then click Save.

Visio layers that were selected for conversion and that take Visio settings for visible, printable, or lock are converted to PDF layers; the visible and printable properties are included in the resulting PDF layers. If the Visio file contains a background page, header, or footer, the PDF file automatically has PDF layers named for those items.

Convert AutoCAD files to PDF (Acrobat Pro for Windows)

Utilize PDFMaker to convert AutoCAD files from inside the AutoCAD awarding. Yous can also use the Batch Conversion feature to catechumen many AutoCAD files in one operation. Even if y'all don't have AutoCAD, yous can catechumen AutoCAD files to PDF from Acrobat.

Acrobat PDFMaker allows you to preserve selected layers and layouts when converting AutoCAD files to PDF.

Convert AutoCAD files when AutoCAD is not installed

The default Acrobat installation installs Autodesk filters. These filters allow you to convert files in DWG, DWF, DST, DWT, and DXF format into PDF, without the native application installed.

In Acrobat, choose File > Create > PDF From File.

(Optional) From the Files Of Type menu, select Autodesk AutoCAD, then click the Settings push button and change the conversion settings as needed. The settings are the same as the AutoCAD-specific Acrobat PDFMaker settings, with the following additions:

Convert Model Infinite To 3D

When selected, the model space layout is converted to a 3D annotation in the PDF. Click Choose 3D Settings to specify 3D conversion options.

Configuration Preferences

Click this push button to specify resources directories for SHX font files, plot configuration files, and plot style tables for AutoCAD drawings. If an SHX Font File Search Path is not specified, all SHX fonts are replaced with MyriadCAD in converted PDFs.

Ever Evidence This Dialog During Conversion

When selected, this dialog box appears during the conversion process.

Locate and select the AutoCAD file.

If the Adobe PDF Settings For Autodesk AutoCAD Documents dialog box appears, specify the settings as needed, and click OK.

Convert AutoCAD files when AutoCAD is installed

When converting individual AutoCAD files, you don't usually need to change page size and plotting settings. PDFMaker uses the appropriate layout folio size and plotting information to create a correctly sized PDF file.

To change the PDF conversion settings, choose Adobe PDF > Change Conversion Settings in AutoCAD.

In the Choose Layouts dialog box, add or remove layouts as needed. To reorder the layouts, select a layout from the Layouts In PDF list, and click Motion Up or Move Downward.

To determine how the AutoCAD layers are converted, select one of the post-obit, and then click Continue:

• Flatten All Layers. When layers are flattened, only those entities belonging to layers that are non frozen and are printable appear in the converted PDF.
• Retain All Or Some Layers. In the side by side dialog box, specify the layers to include in the resulting PDF.

Specify a filename and location in the Salvage As dialog box, and click Save.

Select AutoCAD layers to convert

If you choose to retain all or some AutoCAD layers when converting to PDF, yous tin specify which layers are preserved in the PDF.

In AutoCAD, start to convert an AutoCAD file and select the Retain All Or Some Layers choice.

To evidence specific AutoCAD layers in the Layers In Cartoon list, do whatever of the following:

• Choose an option from the Named Layer Filters menu to list all layers that fit that criterion.
• Select the Invert option to list all layers except those layers that are described by the selected pick in the Named Layer Filters menu.
• To alter the sort order of the layers, click the headings.

To change the On, Frozen, or Plot backdrop for a layer, click Abolish, modify the properties in the AutoCAD drawing, and restart the procedure.

To select the AutoCAD layers to convert, practise whatever of the following:

• Choose a previously saved set of layers from the PDF Layer Settings card.
• Select ane or more layers from the Layers In Drawing List.
• To convert all of the layers in the drawing, click Add together All Layers, and become to footstep 5.

To add the selected AutoCAD layers to the Layers In PDF listing, do one of the following:

• To convert the selected AutoCAD layers to individual layers within a PDF layer gear up, click Create Layer Set. This action creates a folder of layers in the Layers navigation pane in Acrobat.
• To convert the selected AutoCAD layers to individual layers, click Add together Layer(south).

Optionally, practice any of the following in the Layers In PDF list:

• To reorder layers, drag an detail up or down in the listing.
• To include a visibility holding that can be switched on or off in Acrobat, deselect Locked On for the PDF layer. To lock the resulting PDF layer'southward visibility on, select Locked On.
• To save the electric current list of selected AutoCAD layers, click Add PDF Setting. After, you can call up this list from the PDF Layer Settings carte du jour.

Click Convert, specify a filename and location, and so click Save.

Catechumen AutoCAD files in batches

Choose Adobe PDF > Batch Conversion.

Specify your preferences for layers, page size, plot manner, and output PDFs. Click Conversion Settings to specify the Acrobat PDFMaker settings.

In the DWG List, practise any of the post-obit:

• Click Add Folder or Add Files, and and so specify the binder or files.
• To load a previously saved list of files, click Suspend List, and and so specify the list.
• Every bit needed, expand individual files and select or deselect the items you want, such as model space and layouts. To exclude or include all model space, click the associated buttons.
• To exclude a file from the conversion, deselect the file box. Every bit needed, select or deselect all of the files in the list, change the order of the files, remove files, or clear the listing.
• To show the complete file paths, select Expand File Name(s).
• To save the DWG list for later use, click Save List. This activeness saves the list in its electric current country, including the file lodge and file selections. You can retrieve this listing at any time by clicking Suspend List.

In one case the conversion has finished, you can click Save Details to salvage a log file of the conversion.

Application-specific PDFMaker settings

Sometimes the conversion settings in ane PDFMaker-enabled awarding are different from the settings in a different application.

Some PDFMaker settings are common to several or nigh applications. Some options are unique to a specific application.

Settings tab options bachelor from within most applications

The following settings appear on the Settings tab available from within about PDFMaker-enabled applications.

Attach Source File

Includes the document existence converted every bit an attachment to the PDF.

Create Bookmarks

Converts certain elements in original Office documents to PDF bookmarks: Word headings, Excel worksheet names, or PowerPoint titles. Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box.

Add Links

Includes active links and hypertext in the PDF.

If this option is deselected, only the recipient of the PDF has the create Links From URLs preference selected, URLs in the PDF are yet agile.

Enable Accessibility And Reflow With Tagged Adobe PDF

Embeds tags in the PDF.

Excel-specific options on the Settings tab

Convert Comments

Converts user-created Excel comments to notes and lists them in the Acrobat Comments panel.

Actual Size

Uses actual size specified in the worksheet. Worksheets are non resized.

Fit Worksheet To A Single Page

Adjusts the size of each worksheet so that all the entries on that worksheet announced on the same page of the PDF.

Fit To Paper Width

Adjusts the width of each worksheet so that all the columns on that worksheet appear on one folio in the PDF.

Prompt For Selecting Excel Sheets

Opens a dialog box at the beginning of the file conversion process. In this dialog box, you lot can specify which worksheets are included in the PDF and the order in which the sheets appear in the PDF.

PowerPoint-specific options on the Settings tab

Preserve Slide Transitions

Converts PowerPoint slide transition effects to PDF transition effects.

Convert Subconscious Slides To PDF Pages

Converts any PowerPoint slides that are non seen in the usual playing of the presentation to PDF pages.

Catechumen Speaker Notes

Converts any speaker notes for the PowerPoint presentation into Text notes in the PDF.

Email-specific options on the Settings tab

The post-obit options appear when you open the PDFMaker settings from within Microsoft Outlook or Lotus Notes.

Compatibility

Sets the compatibility level of the PDF. Utilize the near recent version (in this case, version ane.7 ADBE-3) to include all the latest features and functionality. If you're creating PDFs that are distributed widely, choose an earlier level to ensure that all users can view and print the document.

Attachments

Indicates whether all files fastened to email messages are included in the PDF.

Output Adobe PDF Portfolio When Creating A New PDF File

When selected, e'er converts individual messages as component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF.

Practise Not Include Folder Proper name Information

When selected, excludes mail folder names from PDFs.

Embed Index For Faster Search

Creates an embedded index, which speeds up searches, specially when you lot convert large numbers of electronic mail messages or message folders.

Block Download Of External Content

When selected, prevents the downloading of whatever external Net content, such as images, CSS, and JavaScript.

Page Layout options

Specifies page properties, like the properties found in the Print dialog box: page dimensions, orientation, and margins.

Prove This Number Of Recent Athenaeum (Outlook just)

When converting email messages and folders, the Adobe PDF > [Convert Selected Messages and Convert Selected Folders] menus can list recently created PDFs to suspend. This option specifies the maximum number of PDFs to list in the menus.

Show "Attach As Adobe PDF" Buttons

If selected, the Attach Every bit Adobe PDF push button appears in the Outlook email message window.

AutoCAD-specific options on the Settings tab (Acrobat Pro)

The post-obit options appear when you open up the PDFMaker settings from within Autodesk AutoCAD.

Compliance Standard

Specify the PDF/A or PDF/Eastward compliance standard, or none.

Open Layers Pane When Viewed In Acrobat

Shows the layers construction when a PDF is opened in Acrobat.

Embed Scale Data

Preserves cartoon-scale information, which is usable with the Acrobat measurement tools.

Do Not Catechumen Model Space To 3D

When selected, the model space layout is not converted to a 3D note in the PDF.

Choose Layout Selection

Specifies whether Current Layout, All Layouts, or Selected Layouts are included in the PDF.

Exclude Model Space

(Bachelor only when Catechumen All Layouts Without Prompting is selected from Cull Layout Option.) When selected, all layouts except the model infinite are included in the PDF.

Choose Layer Selection

Specifies whether All Layers, Selected Layers, or No Layers are included as layers in the PDF.

Visio-specific options on the Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from inside Microsoft Visio.

Include Visio Custom Properties As Object Data In The Adobe PDF

Indicates whether custom properties of the Visio image are included as object information in the new PDF.

Exclude Visio Objects With No Custom Properties

Indicates whether the new PDF excludes Visio objects without custom properties.

Convert Comments To Adobe PDF Comments

Indicates whether the comments in the Visio file are converted to PDF comments in the new PDF.

Always Flatten Layers In Adobe PDF

Specifies if the layers are flattened. If you flatten layers, the PDF looks like the original drawing, but doesn't contain whatever layer information. All shapes in the Visio cartoon are converted, regardless of their protection or behavior, and shape custom properties tin be converted to PDF object data.

Open Layers Pane When Viewed In Acrobat

Shows the layers structure when a PDF is opened in Acrobat.

Discussion tab settings (Microsoft Word)

Convert Displayed Comments To Notes In Adobe PDF

Changes any Word annotate entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab:

Reviewer

Lists the names of reviewers who have entered comments in the current Give-and-take document.

Include

When deselected, does not include the comments in the PDF.

Notes Open

Specifies whether the PDF comment windows automatically open or are closed for that reviewer'south comments.

Colour

Shows the color for that reviewer'south comment icons. Clicking the color icon repeatedly cycles through a express set of available colors.

# Of Comments

Shows the number of comments that the reviewer made.

Convert Footnote And Endnote Links

Integrates these into the PDF.

Convert signature fields specified by pdfmarks

Converts signature fields indicated past pdfmarks.

Enable Advanced Tagging

Integrates this into the PDF.

Bookmarks tab settings (Microsoft Discussion)

The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF.

To include bookmarks in the conversion procedure, you must select the Add Bookmarks To Adobe PDF option on the Settings tab. If you deselect that pick, you override whatsoever options you select on this tab, and no bookmarks are created.

Catechumen Word Headings To Bookmarks

Selects all the headings in the Elements list for conversion to PDF bookmarks.

Convert Word Styles To Bookmarks

Selects all the text styles in the Elements list for conversion to PDF bookmarks (deselected by default).

Convert Word Bookmarks

Converts any user-created Word bookmarks to PDF bookmarks.

Element list

Specifies which Word headings and styles are converted to PDF bookmarks.

Element

Lists the names of all available Word headings and styles. The icons for Headings and Styles indicate the element types.

Type

Also indicates whether the chemical element is a heading or style in the Word document.

Bookmark

Displays X'south, indicating whether individual elements are converted to PDF bookmarks. Clicking an individual Bookmark option changes the pick status for that element.

Level

Specifies where the chemical element fits in the bureaucracy structure of the PDF Bookmarks panel. Clicking an private Level number opens a menu that you tin apply to change the value.

When some just non all of the available Word headings and styles are selected for conversion to PDF bookmarks, the marker in the respective bank check boxes at the top of the tab change. If all elements of the type are selected, a check mark appears. If only some of the elements of that type are selected, a colored square appears. Otherwise, the check box is empty.

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Source: https://helpx.adobe.com/acrobat/using/creating-pdfs-pdfmaker-windows.html

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